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Program Assistant

Organization: Pincus Family Foundation
Date Posted: 4/10/2017
City: Glassboro
Location: New Jersey
Country: United States
Primary Category: Administrative/Support
Education Requirement: Bachelor's

Description & Details


 Pincus Family Foundation


PFF was formed in 2005 by Philadelphia philanthropists, the late David and Gerry Pincus, who dedicated themselves to learning first-hand about the challenges children face worldwide, then helping to address those challenges. PFF supports organizations and programs promoting children’s health, education, safety, nutrition, recreation and the arts in underserved communities locally and worldwide.

The Pincus Family Foundation’s mission is “…for the well-being of children” and proudly supports organizations that focus on improving the lives of children. The Foundation is keen to work with organizations that take diverse approaches to this broad topic.

For additional information about the Pincus Family Foundation please view our website at



The ideal candidate for this position must be comfortable in a small working environment with only the Executive Director. This is a newly created position that will evolve with the needs of the ED and Foundation. The Program Assistant will have opportunities for input with the Foundation’s ongoing strategic planning process.




  • Coordinate meetings
  • Make travel and other logistical arrangements
  • Receive incoming calls
  • Prepare materials for board meetings
  • Support board committee work, as needed
  • Process reports as needed
  • Attend and participate in board meetings; take relevant notes; compile, transcribe and distribute minutes
  • Maintain filing system
  • Help plan and implement special events, small gatherings and initiatives supported by PFF
  • Take on other tasks as needed

 Programmatic/Grants Management

  • Maintain grant calendar schedules for supported programs
  • Track and follow grant portfolios as needed which may include budget review
  • Assist ED in reviewing of grant proposals including determining where additional information is needed from the applicant
  • Communicate with grantees if needed and answer questions about the proposal process
  • Draft summaries of grant proposals, conduct due diligence and write analysis as needed
  • Track grantee work and outcomes, including reviewing grant reports, and participate in meetings with grantees
  • Local travel for site visits and attending grantee functions as needed


  • Two or more years of experience working in a philanthropy non-profit organization
  • Excellent English language writing, editing and proofreading skills
  • Demonstrates positive attitude
  • Excellent analytic abilities
  • Excellent organizational skills
  • Comfortable with budgets and financial information
  • Initiative, resourcefulness and flexibility
  • Ability to handle confidential client information with complete discretion
  • Excellent interpersonal skills in close working environment
  • Ability to multi-task, work well under pressure to meet deadlines and work independently
  • Demonstrated willingness to learn and be open to new ideas
  • Advanced knowledge of MS Word and Excel



  • Bachelor’s degree or equivalent
  • Experience with grants management databases
  • Experience with children’s programs and initiatives



Salary range: $30,000 – $35,000 annually based on experience and potential bonus

Generous benefits package including 4-day work week, health insurance and 403(B) Retirement Plan with employer match.

Future possibility of title change with increased responsibilities and salary adjustment.

How to Apply / Contact


For employment consideration, please email the following to; subject line “[Your name]— Program Assistant.” All applications must include:

  • A resume
  • A cover letter detailing your interest
  • Salary history

No phone calls please.

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